Office Support & Facilities Coordinator

Current Intermedians Future Intermedians


About Intermedia

Are you looking for a company where YOUR VOICE is heard? Where you can MAKE A DIFFERENCE? Do you THRIVE in a FAST-PACED work environment? Do you wake every morning EXCITED to work with GREAT PEOPLE and create SUCCESS TOGETHER? Then Intermedia is the place for you.

Intermedia has established itself as a leading provider of cloud communications and collaboration tech that allows companies to connect better. We have a strong track record of growth, profitability, and creating an environment where everyone matters. Everyone. While we are fast-paced and admittedly a bit intense, we promise that you won’t be bored. You will find Intermedia is a place where you can indulge your passion for creating and supporting great cloud technology. What’s more, we always look to promote from within and have many employees who have been with us 10, 15, and 20+ years!

Culture at Intermedia is built on teamwork and transparency.  We hold each other accountable and always have each other’s back!

Are you ready to make your mark?

About The Role:

As our newest Facilities and Office Coordinator,  you will play a key role within the both Facilities Department, Procurement, Finance and Office Management.  You will primarily be responsible for ensuring that employees at our Intermedia Bellevue office are provided with both facilities and office support as well as support with some procurement activities. In this role you will be responsible for performing a variety of administrative and customer service duties for the Facilities department.

This role is based in Bellevue, WA. (no remote opportunity). This role is considered an “essential worker” and will be following strict COVID-19 protocols

What you will be doing:

  • Coordinate corporate events and office wide meetings
  • Support the Procurement team as needed
  • Mailing of corporate invoices using Pitney Bowes mailing equipment such as mail inserter and postage meter and order office/facility supplies as needed
  • Sorting incoming mail and notifying employees for pick up or delivery
  • Manage office seating plan and update accordingly
  • Provide assistance to the IT and HR Teams for the onboarding of new employees and employee relocations
  • Provide support to leadership teams with lunch orders, scheduling conference rooms and general office support as requested
  • Café maintenance including restocking supplies and coolers, cafe upkeep, and organization of storage room
  • Work with Facilities Manager and Property Management to scheduling building such as lighting, furniture and general maintenance
  • Create service request using Property Managements work order request system
  • Create communications to Bellevue employees regarding news, corporate lunch menus and events
  • Work with Facilities Manager to create and maintain vendor relationships to support the building needs and lead vendors to deliver projects on time and within scope
  • Respond to off-hours facilities related emergencies as required and report to the Facilities Manager
  • Assist Finance with procurement functions such as data entry and reconciliation of corporate credit card expense

What you will bring to the role:

  • Minimum of an Associate’s degree, Bachelor’s Degree Preferred
  • Minimum 2 years of related experience
  • Excellent organizational skills and an aptitude for detail
  • Ability to work independently and collaboratively
  • Ability to handle multiple projects simultaneously and work under stringent deadlines
  • Must be self-motivated
  • Demonstrated Time Management skills
  • Ability to remain level-headed in a high-pressured environment
  • Constantly striving for Excellence in Customer Experience
  • Excellent written and verbal communication skills
  • Strong interpersonal skills



Diversity, Inclusion, and Equal Opportunity

We hire, promote, and compensate employees based on their ability to perform their job responsibilities, without regard to race, color, creed, religion, sex, gender, marital status, national origin, ancestry, age, citizenship, physical or mental disability, sexual orientation, or any other basis protected by applicable law (collectively referred to in our Code of Conduct as “Protected Classes”). We do not tolerate employment discrimination in the workplace, and we are committed to making reasonable accommodations for identified disabilities or other limitations as required by all applicable laws. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Current Intermedians Future Intermedians