Intermedia for Education

Intermedia supports modern learning models by giving educators, students, and administrators the flexibility to communicate and collaborate from anywhere—while staying secure and connected.

• Unite brings together VoIP calling, video meetings, chat, file sharing, and SMS into one unified communications platform that works across devices—keeping teachers, parents, and staff engaged in real time whether they’re remote, hybrid, or on-site.
• Unite for Microsoft Teams enables calling, voicemail, and call handling directly within Teams, so schools already using Microsoft 365 can extend their investment without switching tools.
• Mobile app ensures reliable access to calls, messages, and files while on the move—useful for teachers, aides, and administrators working across classrooms or campuses.
• Archiving and AI-powered tools like AI Meeting Recap help staff stay aligned and accountable when schedules don’t sync.

Intermedia delivers layered cloud security that protects sensitive information without adding complexity for educators or IT.

• Encryption for all communications—TLS for data in transit, AES-256 for data at rest—protects voicemail, meetings, messages, and call recordings.
• Emergency-readiness integrations with notification systems like InformaCast and support for SIP trunking and paging systems help keep communications operational and secure during emergencies.
• Location-based E911 helps ensure emergency responders are routed to the right classroom, building, or district site—critical for student safety.
• Compliance and certifications—Intermedia is certified under SOC 2, ISO 27001, and provides tools and safeguards to support regulated industries with FERPA, HIPAA, and other key education industry standards. These protections make Intermedia an ideal choice for districts seeking a secure telephone system for schools.

K-12 — Streamlining Parent Communication and School Operations

Districts managing high call volume or centralized enrollment can add Intermedia Contact Center to handle inbound and outbound interactions across campuses—ideal for transportation hotlines, attendance management, or nurse lines. That said, for most K-12 schools, Unite is the primary platform. It offers features like:

• Auto attendants and hunt groups for routing parent calls by school or department.
• Company messaging to follow up on absences, lunch account balances, or school event updates.
• Archiving and AI Assistant to help administrative staff handle high call volume and follow through.

These tools help districts strengthen their overall school communication plan by ensuring timely outreach and response.

Higher Education — Supporting Student Lifecycle and Service Operations

Colleges and universities increasingly use Intermedia Contact Center to improve responsiveness and self-service across student-facing departments:

• Admissions & Enrollment: Support proactive outreach through SMS, chat, and voice to keep applicants informed.
• Student Services & Advising: Provide omnichannel support via chat, email, voice, and SMS for health services, financial aid, and course registration.
• Fundraising & Alumni Relations: Drive engagement using outbound campaigns and AI-enhanced interaction analytics.

According to recent trends, students expect flexible service, real-time support, and 24/7 access. Intermedia helps higher ed institutions meet those expectations with a modern, centralized communication hub.

Better Parent Engagement and Connected Departments

• Auto attendants and hunt groups route incoming calls by school, department, or need—ensuring fewer missed calls and faster responses.
• Mobile and desktop apps let administrators and staff stay accessible while moving across campuses, classrooms, or between buildings.

Continuity and Accountability Across Staff Transitions

• Archiving preserves voicemails, messages, calls, and meetings for dispute resolution and long-term recordkeeping—especially helpful when teachers or administrative staff change roles or leave.
• AI Assistant and Meeting Recap save time by summarizing conversations and organizing next steps—so information doesn’t get lost between meetings.

One Cloud Platform for All Communication Needs

• Voice, messaging, video meetings, file sharing, and SMS all live in a single, secure communications platform—reducing the need for separate tools and logins.
• Embedded Microsoft Teams integration allows schools already using Teams to manage calling, voicemail, and meetings from within their existing environment.

Modern Safety and Emergency Communication Tools

• Intermedia supports paging and intercom systems, SIP trunking, and connects to emergency notification platforms like InformaCast.
• Location-based E911 routes emergency responders to the correct building or room—critical for both K-12 campuses and higher education institutions.

Stronger Collaboration Across Districts and Departments

• Video conferencing, team messaging, and secure file sharing help educators, counselors, and administrators work together more efficiently—whether across classrooms, campuses, or district offices.

Intermedia helps schools, districts, and higher ed institutions cut communication costs and reduce IT overhead—without sacrificing reliability, security, or user experience. Cost savings come from consolidating vendors, simplifying infrastructure, and boosting staff productivity.

1. Consolidated Communications = Fewer Vendors and Lower Licensing Costs

Instead of juggling multiple contracts and tools for phones, meetings, messaging, file sharing, and archiving, Intermedia combines it all in one platform:

• Unite includes VoIP calling, video conferencing, SMS, file collaboration, internal and external messaging, and Microsoft Teams integration—often replacing 3–5 separate tools.
• Contact Center brings voice, chat, email, and SMS into one agent interface—reducing the need for separate help desk software or standalone call systems.

By replacing piecemeal systems, schools reduce subscription costs, eliminate redundant functionality, and simplify procurement. This all-in-one model positions Unite as a cost-effective phone system for schools looking to modernize.

2. Elimination of On-Prem Phone Systems and Their Maintenance Costs

With Intermedia’s cloud-based infrastructure, there's no need to maintain aging PBX systems or pay for expensive hardware refreshes.

• No servers or physical PBX systems required—freeing up budget and facilities space.
• Remote provisioning and centralized admin tools reduce truck rolls, manual setup, and hands-on IT time.

For example, district IT teams can configure phones and users across schools from a single portal—saving time and labor costs.

3. Built-in Functionality Reduces the Need for Third-Party Add-ons

• Archiving is included, helping meet recordkeeping and compliance requirements without adding another vendor.
• AI Assistant and Meeting Recap boost productivity by automating notes and action items—saving time for faculty, admin, and support teams.
• SMS, team chat, and file sharing reduce reliance on standalone messaging apps or cloud drives.

By consolidating features, schools avoid the "nickel-and-dime" effect of add-on costs from other platforms.

4. Role-based Licensing Ensures Schools Only Pay for What They Need

Intermedia offers education-specific license bundles—tailored for classrooms, educators, and administrators—helping schools control spend while giving users only the features they need:

• Classroom lines for analog phones or intercoms.
• Educator bundles with mobile/desktop access and SMS.
• Admin bundles with meetings, file storage, and full communication capabilities.

This approach avoids over-licensing and aligns budgets with real usage across staff roles.

5. Increased Efficiency Reduces Hidden Labor Costs

• AI and automation tools reduce time spent documenting meetings or logging calls.
• Mobile apps and desktop tools help staff stay connected across campuses, reducing delays and improving responsiveness.
• Faster communication and fewer missed interactions lower the cost of poor service, parent complaints, or enrollment friction.

Intermedia maintains a strong set of third-party certifications and security controls designed to help educational institutions meet their own compliance obligations. While Intermedia provides features that support compliance efforts, each institution remains responsible for determining its own legal and regulatory requirements.

Key Certifications and Frameworks

• ISO 27001 — Validates that Intermedia’s information security management system meets internationally recognized best practices for protecting data.
• SOC 2 Type II and SOC 3 — Confirms that Intermedia’s internal controls for security, availability, and confidentiality have been independently audited.
• Data Protection Frameworks — Intermedia supports schools in complying with data protection regulations such as FERPA, GDPR, and CCPA, and offers data processing agreements to help formalize these practices.

Clarification on Compliance Responsibilities

While Intermedia provides tools and safeguards to support regulated industries—including education and healthcare—we do not claim blanket compliance with laws such as HIPAA, FINRA, or FERPA. Compliance with these and other complex regulations is ultimately the responsibility of the institution or organization subject to them.

Intermedia customers should evaluate their own compliance requirements and ensure that the services are configured appropriately to meet those needs.

Secure Remote and On-Campus Work for Educators and Administrators

Educators and administrators can securely work from home or anywhere on campus using Intermedia’s tools:

• Encrypted communications: TLS for data in transit and AES-256 for data at rest protect messages, meetings, and files.
• Mobile and desktop apps with two-factor authentication (2FA) ensure secure access to calls, SMS, and chat from any device.
• Role-based permissions and admin controls let IT manage access by staff type and school location.
• Microsoft Teams integration keeps workflows centralized, even while remote.
• Archiving and audit trails help ensure transparency and continuity if staff turnover occurs.