INTERMEDIA^®
ARCHIVING

Email Archiving’s primary purpose is to capture and retain an organization’s email messages and make them easily searchable and retrievable when needed. Archiving is the long-term preservation and retention of current and historical data, to enable an organization to undertake legal and other eDiscovery requests, as well as meet compliance and business requirements for email retention and deletion.

Email Archiving software achieves this by capturing and securing a copy of every email communication as soon as the message is sent or received, and stores them in a tamper-proof, searchable email archive.

Email Archiving solutions securely store archived messages, ensuring data security, compliance with regulatory requirements, and easy retrieval of critical business communications. They improve server performance, reduce email storage costs, and provide audit trails for tracking and verifying email activity, enhancing accountability and operational efficiency.

Authorized users are able to search and retrieve archived data when needed, and auditors and other administrative users are provided with a range of advanced search and export features to enable them to support complex organization-wide eDiscovery requests.

Backup and archiving perform separate functions with different operational objectives: archiving is for discovery, backup is for recovery, and many organizations and IT departments use both services for increased protection and flexibility.

Archiving preserves a single copy in secure immutable storage for a predefined time period and provides ongoing access to historical business information. An email archiving solution enables regulatory compliance with legal and business data retention policies, as well as supporting eDiscovery.

Backup stores multiple copies that are each associated with a specific revision of data, and it provides recovery back to a known good state at a specific point in time. An email backup enables recovery from a situation where data has been lost, corrupted or becomes inaccessible, so it’s primarily a safeguard to facilitate data disaster recovery.