What Is Email Hosting and Security? A Guide for Businesses

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What is Email Hosting?

Email hosting is a service that allows businesses to have custom email accounts using their company's domain name. It involves sending, storing, and securing emails on a remote server, with options for shared or dedicated hosting. Unlike free or basic web-hosted emails, professional email hosting offers branding, security, and productivity tools, which are essential for business communications. Choosing a premium provider ensures reliable service, advanced security features, and customer support, while also allowing easy transfer of email services without data loss.

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Professional Email Hosting Services for Business

What is Email Archiving & Why Do You Need It?

Email archiving is the process of securely storing emails outside of the mail server for future retrieval. It helps businesses maintain organization, improve productivity, and ensures legal compliance by securely preserving critical communications. Archiving emails protects against data breaches, reduces server storage burdens, and allows easy access to past communications for decision-making and resolving disputes. It also supports business continuity by enabling quick restoration of important emails after a disaster, ensuring minimal disruption to operations.

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Secure Email Archiving Solutions for Business Communications

How Does Email Archiving Work?

Email archiving is the process of securely storing all incoming and outgoing emails in a cloud-based environment, separate from the mail server. It ensures compliance with legal and regulatory requirements, protects intellectual property, and supports business continuity by providing easy access to past communications. Unlike simple email backups, archiving offers long-term retention, easy retrieval, and safeguards against data loss, including accidental deletion of emails. Key features of an effective email archiving solution include strong security, scalability, comprehensive indexing, and efficient search functionality to quickly locate and export relevant emails.

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Cloud-Based Email Archiving System and Process

What is Email Security & Why Should You Care?

Email security involves a range of practices and tools designed to protect both incoming and outgoing email from malicious threats. It includes tactics like using technology to inspect emails for potential risks, encrypting communications, and ensuring compliance with regulations. The primary threats to email security are phishing attacks, which can lead to data breaches, malware infections, and compromised accounts. To mitigate these risks, businesses should implement best practices like multi-factor authentication, link protection tools, targeted attack protection, email encryption, and regular phishing simulations, as well as keeping software up to date and giving administrators full visibility over email security.

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Advanced Email Security and Protection Features

How Can Your Organization Effectively Protect Against Email Phishing?

Email phishing is a leading cybersecurity threat that affects organizations of all sizes, often resulting in data breaches. Protecting against phishing requires a combination of user awareness and advanced email security solutions. Key protection measures include anti-phishing, anti-spoofing, and malicious link detection to prevent harmful emails from reaching users. A layered security approach that uses multiple detection engines improves accuracy and reduces false positives. Businesses can also benefit from practical tips and resources to strengthen their defenses against email phishing.

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Multi-Layer Protection Against Email Phishing Attacks

Is Microsoft 365 or Hosted Exchange the Better Solution for Your Enterprise Communications?

Choosing the right email platform depends on your organization's specific communication needs and resources. Microsoft 365 is a cloud-based solution designed for scalability, collaboration, and minimal IT maintenance, making it ideal for businesses that prioritize flexibility and remote work. It is particularly well-suited for small to medium-sized businesses due to its ease of use and predictable subscription pricing. On the other hand, Hosted Exchange offers more control and customization, which is beneficial for larger organizations or those with unique operational requirements. It also provides stronger security and compliance features, making it a better option for businesses with specific regulatory needs or those that require more control over their email infrastructure. The best choice hinges on your company's size, IT capabilities, and long-term communication goals.

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Comparison of Microsoft 365 and Hosted Exchange Email Solutions

What Are Some of the Benefits of Enterprise Email OWA?

Outlook Web Access (OWA) offers cloud-based email enterprise solutions, providing access to all of Outlook's features like email, calendar, and tasks from any device with an internet connection. It integrates seamlessly with other Office 365 tools, allowing for real-time collaboration and file sharing. OWA ensures enterprise-level security, including encryption and tamper-proof archiving, to safeguard against data breaches and compliance risks. Additionally, it supports remote work, offers intelligent features for scheduling and meeting suggestions, and provides ongoing support and regular updates for businesses.

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Enterprise Email OWA Features and Advantages

AI Guardian Targeted Attack Protection

AI-Powered protection against socially engineered attacks that evade traditional threat detection

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