For Instituut Verbeeten: One Intelligent Communication Platform for Top-Level Healthcare Communication

Background

The healthcare professionals at Instituut Verbeeten – including radiation oncologists, physician assistants, clinical physicists, laboratory technicians, and support staff – work closely together to provide exceptional medical care. The organization is known for its specialist expertise, human approach, and continuous drive for improvement.

Insituut Verbeeten

Company Profile:
The Verbeeten Institute has been a well-known name in the medical world since 1953 and is the leading specialized hospital for radiotherapy in the North Brabant region.

Industry: Oncology Medical Care

Headquarters: North Brabant, Netherlands

The Challenge: Communication in Motion

With teams distributed across three locations – and many staff members working remotely or from home – reliable, centralized, and intelligent communication is essential. Not only for patient safety and care continuity, but also for efficient collaboration among colleagues.

The existing NEC telephony solution no longer met the requirements of a modern, specialized healthcare environment. The system was technically outdated and lacked flexibility to support evolving communication demands. A key requirement across the organization was the ability to be reachable from any device and any location using one extension – a function impossible with the old infrastructure.

These limitations led to:

  • Fragmented communication and user frustration
  • Delays in internal coordination
  • Unnecessary risks to patient care continuity

Specific staff requirements:

  • One personal extension per employee
  • One mobile device usable across all three locations
  • Needed to support mobile devices
  • Required the highest levels of reliability to support patient care
  • Needed a flexible, scalable solution that could grow with the business.
  • Needed a solution that could comply with healthcare regulations

The Solution: Intermedia Unite Cloud Communication Platform

After a thorough analysis and comparison of various options, Instituut Verbeeten selected Intermedia Unite® from Intermedia Intelligent Communications – a scalable, secure, and future-ready, AI-powered unified platform designed to support the needs of dynamic and distributed healthcare teams.

During the selection process, the team carefully evaluated whether 5G or WiFi calling would deliver the most reliable experience. While 5G was appealing technically, the decision was made to adopt WiFi calling due to its greater stability within healthcare facilities and ease of management. Combined with the latest iPhone, the solution proved to be an ideal match: intelligent, secure, intuitive, and future-ready.

Key capabilities of the Intermedia Unite intelligent communication platform include:

  • Fully smartphone-based: All employees are equipped with the latest, powerful iPhone smartphones optimized for performance, usability, and reliability
  • Financially backed 99.999% uptime SLA: Guaranteed availability that is essential in healthcare environments
  • One central phone number: All three locations can be reached via a single number, greatly improving accessibility for patients and external partners
  • Smart, AI-enhanced routing: Intelligent call handling with automated welcome messages, interactive menus, queues, and voicemail
  • Location-independent reception: Cloud technology allows reception staff to work as one team, regardless of location
  • Advanced alarm integration: Through connection with MobiCall (NewVoice), there is seamless integration with healthcare, fire, and building management systems (BMS)

Collaboration Built on Trust

The implementation was carried out in partnership with Telematch, an ICT service provider that earned the organization’s trust from the start. Telematch specializes in improving accessibility, collaboration, and intelligent communications through practical, results-driven solutions.

Mariëlle de Reuver, Manager of Business Support at Instituut Verbeeten, brought her prior VoIP experience to the project and shared: “Our new Intermedia Unite intelligent communication system has made a significant impact.

Telematch met all our expectations as a trusted advisor and delivered on every promise. Installation went smoothly and right on schedule,” said de Reuver. “The choice for Intermedia Unite was made because the platform not only offers comprehensive reporting, intelligent communication tools, and a user-friendly online management portal, but also meets strict SOC 2 compliance standards – ensuring data is handled securely and according to the highest standards. Moreover, Intermedia Unite’s scalability supports our continued growth.”

The Verbeeten Institute has been a well-known name in the medical world since 1953 and is the leading specialized hospital for radiotherapy in the North Brabant region.

MARIËLLE DE REUVER,
Manager of Business Support, Instituut Verbeeten

The Result: More Efficient, More Flexible, and Future-Ready

The switch to Intermedia Unite has transformed communication and service delivery across Instituut Verbeeten. Employees are now more mobile, more accessible, and have greater control over their availability. For patients and external partners, access to the institute has become simpler and faster, improving overall satisfaction.

Benefits achieved:

  • Faster internal coordination and response times
  • Improved patient safety and service continuity
  • Greater flexibility in workplace locations
  • Clear reporting and AI-powered insights into accessibility and service levels
  • A secure, intelligent foundation for future growth and digital innovation

Telematch continues to support Instituut Verbeeten as a trusted ICT partner focused on long-term collaboration and continuous improvement.

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